FAQs | Glossary of Terms

How do we know if a Destination Wedding is right for us?

Do you love to travel? Do you value experiences? Do you love food from around the world? Would you like to experience all of the above with your partner, nearest and dearest? If you answered yes to any of these questions, then a destination wedding is right for you!

 

Do we need a Wedding Planner for a Destination Wedding?

Definitely, yes! Do not take any chances on this special occasion! Once you’ve booked your venue, we match you with top planning and production teams in the destination you choose for the big day.

 

How far in advance do we need to plan our Destination Wedding?

We recommend between 6 (for smaller celebrations) to 18 (for larger celebrations) months in advance when planning a destination wedding. However, we can accommodate any and all schedules and time frames!

 

Does Wedaways plan my Wedding?

No. Wedaways is a service which provides you access to world-class luxury properties, planners, production teams, and travel advisors for your destination wedding and honeymoon.  When you are matched to a planner, you pay for their services to plan, design and produce the big day and all other celebrations.

 

Can my Property plan the Wedding?

It depends.  Many properties in our portfolio have special event coordinators on staff.  Wedding planning may not be their specific area of expertise, which is why we have a network of wedding planning and production professionals in your destination location.  With Wedaways, we will match you to an expert planner in your property’s region who will work with the property event coordinators to ensure your celebration is perfect!

 

How do we know our payments are secure?

We use the SSL (Secure Socket Layer) system, which is the gold standard in e-commerce and online payment security worldwide

 

Do accounts expire?

Wedaways accounts expire six months post wedding celebration.  If you would like to extend your account, please let us know and we’ll do our best to accommodate you.

 

Can my friends use my Wedaways account for their weddings?

No. An account is designated to one couple only and expires 6 months after your wedding celebration. Each one of our couples is special, and with an account of their own, your friends will enjoy the same wonderful experience we provide to you.

 

What’s the benefit in using Wedaways versus planning my own Destination Wedding/Honeymoon?

Wedaways is an invitation-only network of international partnerships: Properties, travel professionals and wedding planners, all here to assist you from start to finish. You can connect with all of the above through one portal: Your dashboard. We’ve done the work for you.

 

We have heard that getting married in a foreign country can be really complicated. Is this true?

It can be. Often, couples opt for Symbolic or Blessing ceremonies to avoid complication. Not to worry however, Wedaways wedding planning professionals are here to help you through the entire process, no matter which option you choose! You can check the laws pertaining to your destination here.

 

Do Wedaways Properties offer Wedding Packages?

Wedaways weddings are bespoke, each wedding and its associated celebrations are individualized and planned specifically for you by a top wedding planner in the region of your venue. Menu option packages may be offered (i.e., 3 course meal, 4 course meal, etc) but even so, may be personalized.

 

What is your vetting process for Properties and Wedding Planners?

The Wedaways team visits each property and personally interviews each wedding planner that is invited to become an in-network provider. The properties and planners that instill the greatest confidence, and offer the finest and most diverse selection and creativity, are invited to become Wedaways Property or Planner Members.

 

If we cannot find the perfect venue in your current collection, can you provide us with additional suggestions?

With pleasure!  Wedaways is in a continuous process of searching, vetting, and inviting properties to join our prestigious portfolio. If you do not find the venue of your dreams in our current portfolio, please email hello@wedaways.com and one of our property experts will get back to you!

 

Once we book the perfect venue on Wedaways and are ready to send our Save-the-Date, how does it work?

It’s easy! The option is built right into your dashboard in the Guest List Management System option in your menu.

*For print invitation options, please contact our invitations partner.

 

How do I pay my Property, Wedding Planner & Vendors?

Each Wedaways Property & Planner has a preferred method of payment which is stated clearly on their contracts.  You will find payment requests and directions in your Dashboard.

 

Do you suggest visiting our Property and meeting the Wedding Planner in person?

It’s not necessary, because with Wedaways you can be confident your dream destination wedding will exceed your expectations. Tasting food, however, cannot be done online…at least not yet!  Although most venues can arrange food tasting even as close as the week of the wedding, a pre-wedding visit is a wonderful option, budget permitting. Your wedding venue and/or planner will help you sort out the details if this option is desired. Wedaways Travel Specialists are available to assist with all travel and transfer details. We are at your service!

 

Does Wedaways arrange the flights and transfers for our guests?

The Wedaways Travel Department is happy to arrange transfers from the airport and/or train station to your venue on an individual basis. Depending on country and property, airport transfers may be included in the booking. This information will be either on the property microsite, your RFP and/or explained by your Wedaways Travel Specialist.

 

What is a Honeymoon Hop?

A honeymoon hop is an itinerary designed around visiting two or more locations during your honeymoon.  Wedaways Travel Specialists will work with you to design the perfect itinerary.

 

Does Wedaways create itineraries for Bachelor, Bachelorette & Wedding Guest excursions?

Yes!  Our team designs itineraries for everyone to enjoy!  Some of them include: A Game of Thrones trip to Croatia; A tour of distilleries, cigar smoking, and golf playing in Scotland; A champagne tasting excursion in France; Flamenco dancing and a bullfight in Seville; Shopping designer factories in Italy…and these are just a few!

 

How am I matched to my Wedding Planner?

Based on region, venue, style and budget, our sophisticated algorithm is designed to match you to one of our in-network wedding planners.

 

How am I matched to a Honeymoon Travel Specialist?

Like our wedding planner algorithm, you’ll be matched to a travel advisors specializing in the region and/or by activities you desire for your honeymoon.

 

What if I’ve used my 3 RFE’s and want to send another?

In the unlikely event that you’ve sent 3 RFEs and the properties are unable to fulfill your request, you can contact the Wedaways Team and we will happily guide you through an additional RFE.

  

Glossary of Terms

A

Aperitif, Aperitivo
[Italian ah-per-i-teef, ah-per-i-teevo] - a drink, typically served with a light appetizer taken before a meal. (This is usually a cocktail, champagne or wine).

B

Bar (Dress Code)
Cocktail chic.

C

Casual (Dress Code)
Shorts and flip-flops.

E

Exclusive Use
Sometimes referred to as a “Buy Out,” Exclusive Use means a client is required to book a property in its entirety for a minimum of 1, 2, or 3 days. Clients have full use of all the grounds, event spaces, and guest accommodations during this period. Housekeeping Staff is included. In Europe, this will typically include breakfast each day, for all guests.

F

Fine Dining (Dress Code)
Suit and tie.

G

GLMS
Guest List Management System. Found on your dashboard, this allows you to add names, sort by relationship, send save-the-dates and track responses.


Gourmet (Dress Code)
Jacket and tie.

R

RFE
Request for Estimate. You send an RFE to properties when you are interested in receiving quotes on venue space and catering.


RFP
Request for Proposal. You send an RFP to planners with whom you've been matched, to receive custom wedding planning and production proposals.

S

Save-the-Date
This lets your friends know that you’re getting married! You send Save-the-Dates to your guest list once you have chosen the venue for your wedding, (destination weddings should be announced earlier)  so they can prepare well in advance.


Site Inspection
A Personal visit to a property and a guided tour.

U

Upscale Casual (Dress Code)
Jeans and a button-down.